Company Overview
Strauss Investments is a family-owned legacy real estate company headquartered in Solana Beach, CA. Our actively managed portfolio consists of 25 properties encompassing approximately 2 million square feet. We have developed, own and operate multi-tenant office buildings and retail shopping centers in California and Arizona.
Job Overview
The primary responsibility for this role is preparation and distribution of contracts, such as lease agreements, purchase/sale agreements and closing documents. Additional responsibilities include organization and distribution of monthly property reports, maintaining lease files, coordinating tenant improvements and delivery of possession to tenants, and ensuring that tenants maintain compliance with leases.
Qualifications
- Bachelor’s degree required
- A paralegal certificate from an ABA approved school preferred
- California notary license preferred
- A minimum of 5 years’ experience of commercial real estate transactions
Required Skills/Abilities
- Ability to work efficiently in a high-volume environment (we average approximately 200 transactions per year)
- Excellent written and oral communication skills
- Attention to detail
- Ability to think critically about proposed modifications to contractual language and understand the implications of the proposed changes
- Strong organizational skills
- Strong work ethic and ability to meet deadlines
- Self-starter with a positive attitude and professional appearance
- Proficient with Microsoft Office Suite (Excel, Outlook, Teams and Word)
Primary duties:
- Prepare leases, subleases, assignments, lease amendments, purchase/sale agreements, sublease consents, estoppels and other ancillary lease or sale documents required to complete commercial real estate transactions, along with the corresponding approval checklist, and distribute to company executives for approval
- Review and respond to proposed modifications to contractual language, and implement modifications as agreed upon
- Review executed contracts upon receipt (including screening for any unapproved modifications)
- Prepare and distribute partially executed contracts for executive signature. Distribute fully executed contracts to all appropriate parties (attorneys, buyers, contractors, tenants, property managers, title/escrow officers, sales/leasing agents, etc.) and follow-up as needed, including payment of funds due on execution and certificates of insurance
- Review proposed transactions for compliance with CC&R’s, lender requirements, exclusive/restricted use provisions, etc. and submit leases for approval as needed
- Maintain various templates for lease and purchase agreements, along with the corresponding exhibits, and update periodically as needed
- Track critical dates (i.e., waiver of contingencies, closing, etc.) and alert executives in advance of upcoming deadlines
- Communicate with property managers and/or leasing agents with regard to the status of leases or lease amendments in progress
- Review and process commission invoices for executive signature
- Maintain sales/lease listing agreements and property management agreements
- Process credit reports submitted by prospective tenants
- Maintain all individual floor plans, site plans, and alert property managers in order to update square footages on rent rolls as necessary
- Prepare and maintain a schedule of real estate taxes for all properties
- Maintain property tax appeal records and advise executives as appropriate
- Review general liability insurance policies provided by tenants and assess compliance of such policies
- Maintain tenant lease files, including commencement memoranda, notices, payment of improvement allowances, legal action(s) (if any) and correspondence
Miscellaneous duties:
- Ability to compose and prepare business correspondence
- Responsible for maintaining and organizing office file cabinets and file storage, including removal of expired/terminated leases, and moving such documents to file storage
- Back up phone answering when receptionist and/or office manager is unavailable.
- General office work as directed by office manager or executives
Compensation
- Compensation will be commensurate with experience but generally within the range of $90,000 to $100,000 per year
- Other benefits (discretionary annual company, company paid health insurance, 401(k), paid vacation, etc.)
